A perfect circle from inception through completion
Project Information
Providing the information that's needed.
Start with the big picture
Start with a basic RFP
Information Needed
- Company
- Location (city, venue, rooms)
- Dates
- What is the overall goal for your upcoming event?
- What type of event will this be
(i.e. clinical meeting vs. sales meeting)
A clinical meeting likely means we need bright clear screens because we’re looking at charts and graphs all day. A sales meeting will
likely need moving lights, subs to motivate the room, etc.
- How many attendees will there be?
- How will attendees be seated?
For example, 500 people in a room seating theater are way different than 500 people sitting two per 6-foot table.
- Meeting agenda/schedule
Knowing breakout times, the number of presenters in breakouts, who is speaking when in general sessions, etc. are all very important for letting us know how many techs will be needed for the engagement, as well as make us feel more confident in the gear being suggested.
Value
With providing as much of the above data as possible we can help ensure a successful event.
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